Need help deciding which cloud storage is best for you? Check out our review of the best cloud storage.

What is Cloud Storage?

Cloud storage services allow you to store digital media such as photos, videos and documents online by uploading the files via your computer or mobile device.

They are accessible via the internet and the data is held physically on huge servers often owned by the service provider (for example Google or Microsoft). 

Most free cloud storage services offer 15 GB or less free space and are very similar in what they offer.

Be aware that from time-to-time some services may change the amount of free storage they offer, but they will usually give you plenty of notice if they do.

Cloud storage for business

When choosing a cloud storage solution for your business, you need to make sure it is safe and secure so that your data is protected at all times.

You should look for a service providing end-to-end encryption, or AES 256-bit encryption as a minimum.

If security is of particular concern, you may want to find out the location of a data centre (the country in which the data centre is located), as different countries have different data privacy laws.

This is important so you can ensure your data is stored in a country that complies with your organization’s data privacy obligations such as GDPR.

If you plan on sharing access to the files so that your team can view and edit the documents, you’ll also need advanced collaborative features.

Look for a service that includes both cloud storage and cloud syncing. This will enable you to increase productivity and make workflow more efficient.

How to keep your cloud storage safe

Here’s 5 tips for how to keep your cloud storage secure online

Tip 1

Keep your password secure and change it regularly. Don’t use the same password for different accounts or multiple websites.

Tip 2

Make your passwords unpredictable. Don’t use things such as family names, telephone numbers or pet names because this data could possibly be accessed by hackers on public websites such as Facebook. 

Use a number of different letters numbers or punctuation marks to make your passwords difficult to guess.

Tip 3

Check your anti-virus software up to date. Hackers are constantly developing new viruses and computer bugs to make attempts to hack your computer.

If you have a decent anti-virus or anti-spyware software on your computer, you’ll protect yourself from being vulnerable. 

Tip 4

Avoid phishing emails. Malware and viruses can often be included in emails from spam senders often disguised as attachments.

If you see an email that look suspicious don’t open it and delete it straight away. 

Tip 5

Turn off auto cloud upload. If you have sensitive information or pictures on your device, you may want to turn off the auto upload function on cloud storage.

Services such as Google photos or Dropbox automatically saves a backup of your your files in the cloud, so in order to stop them being automatically uploaded, you may want to turn this off so that you have control over what you’re storing on your device and what you store in cloud storage. 

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