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Project management tools
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What are Project Management Tools?
Project management software, in the digital sense, are tools designed to help you plan, track and manage short and long-term projects.
Project management tools include features such as Gantt charts, workflows and graphs designed to track progress, enable reporting, communicate and delegate tasks.
Gantt charts & Scheduling
A visual display of your Gantt chart so you can keep track of everything and find your critical path. Schedule and delegate tasks to your team members across all projects.
Dashboards & Reporting
Check exactly where your project is at with one glance. Get instant access to a number of performance reports for internal or client use. Online completion and approval of your team timesheets, including subcontractor management.
Cloud-based management tools can be accessed from any device that has an internet connection. Cloud access is perfect for those working from multiple locations. You can also have online storage of project files that your team can access and edit.
Choose the best tool for you.
project management tools features
Here’s some of the awesome stuff project management software can do.
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Project Management Tools
We compare dozens of different project management tools to help you make the right choice.
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How to compare project management tools
With so many project management tools available, it’s important to know what you need.
Use our free comparison tool to easily choose your perfect tool.
Use our comparison tool below to compare the different features that project management tools include. Not every tool includes the same functionality.
Number of users
How many users do you need? Are you looking to manage a team using the tool? Some platforms are built for collaboration, while others are more focused on individual workload and planning.
Consider what features you really need, so you don’t choose a tool that’s overkill. Are you better off paying for a cheaper option that lacks a few tools you might not use anyway? Project management tools offer multiple price plans, usually differing between the amount of users, features and support.
Not every project management tool will connect with your accounting software, CRM, and other digital tools. If you need this integration, make sure you check it’s possible with the tool you choose.
Project Management Tools FAQs
Here’s some simple, jargon-free answers.
A Gantt chart is a project management tool in the form of a bar chart that shows you a project’s tasks, the timing of when each task should be completed, how long each task will take, and the status of its completion.
The PDCA (plan, check, do, act) cycle is a 4 step model used for conducting change to a project.
The model can be repeated continuously for improvement, and allows you to test and review changes to processes and systems.
It’s easy to lose track of a project when there are so many ‘moving parts’ and different team members working to varying deadlines.
A good project management platform can help you manage your project and team members all in one place.
It prevents you from needing to switch between spreadsheets, emails and other digital tools for tracking and managing your tasks.
Project management tools are perfect for planning, organising and coordinating team projects.
Here’s some of the features and benefits of project management systems:
- Track project progress
- Improve team collaboration
- Keep on schedule
- Plan design tasks
- Communicate with your team & clients
- Invoice clients
- Track time
- Manage expenses
Many of these tools allow you to manage multiple projects.
However, if you’re looking for a day-to-day management tool for your business, check out these productivity tools that help teams and businesses work better together.
You may also want to consider a customer relationship management software for more of a sales and marketing focused solution.
Make the right choice for your business
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Top 5 Project Management tools
Asana is widely used and incredibly popular. It’s one of the best productivity apps for businesses.
- Free plan
- Excellent project management integrations
- Great for team collaboration
- Workload tools for managers
- Initial set-up may seem tricky
Asana is viewed as being one of the best productivity apps. You can use it to manage teams and projects as well as making use of the many integrations it provides.
One of the best project management tools, great for managing daily business activities.
- Free plan
- Excellent pricing
- Great features
- Can be difficult to use at first
- Some lag with software
Beating it’s competitors with excellent features and pricing, we highly recommend ClickUp as a project management tool.
A solid choice of project management tool for those that don’t need extra integrations.
- Free version
- Great user display
- Reasonable pricing
- No CRM integration
A great choice for managing workflows and tasks. Aside from the free version, pricing is very reasonable with strong user reviews.
Paymo Small Office
Best project management tool for invoicing, time-tracking and billing.
- Free trial
- Best for projects needing billable hours tracking
- Easy to learn
- Lacking in features that aren’t payment related
- No Gantt charts
- No in-app chat features
Paymo has a strong focus on money management. You may find other tools are better suited to managing project tasks, unless you’re looking for a solution to manage your billable hours and payments.
Workzone helps get the job done. Solid features, simple pricing and good user reviews.
- Excellent features
- Time tracking
- Great support
- No apps
- Can be difficult to set-up
While it may not be as ‘flashy’ as other project management tools, user reviews of Workzone report that it has great features and is well-priced. Workzone provides you with document management, team collaboration, custom reports, and time tracking features.